Safety Guidelines for Youth Programs
Kala Safety Guidelines & COVID-19 Protocols for In Person/On Site Activities
Kala is constantly keeping up with the latest updates on COVID-19 safety guidelines and we will update according to the policies dictated by the Center for Disease Control Prevention (CDC), the State of California, and County of Alameda guidelines regarding COVID-19.
Requirements for In Person Youth Programs
• Media, liability, and health waivers along with program participant agreements are required and must be signed and submitted by families prior to the start of the program.
• As of Sept 2021, participants 12 years and older are required to show proof of vaccination in order to participate in a class onsite. Please email firstname.lastname@example.org or show physical/digital copy on the first day of class.
Daily health checklist
Before arriving to the program, participants and parents/families should go through the following health checklist:
• Kala After School Program Participant Health Screening– Please review/fill out this form before your child attends the program.
• Take temperature – If temperature seems higher than what is normal for your child’s temperature range, please notify staff and refrain from attending the program.
• Symptom check – If your child is experiencing any symptoms consistent with COVID-19 (including fever or chills, cough, shortness of breath or difficulty breathing, fatigue, muscle or body aches, headache, new loss of taste or smell, sore throat, congestion or runny nose, nausea or vomiting, diarrhea), please notify Kala staff immediately and refrain from attending the program.
Appropriate PPE – Please make sure your child has the proper mask(s) with them, as defined in the “PPE” section below.
Water and snacks – Participants will be asked to bring their own water bottles and snacks. Please note: For the after school program, Kala offers a snack.
• Appropriate masks as defined by the CDC are required to be worn at all times by students and staff. These include cotton fabric masks with at least two layers (with insertable filters if possible), and N95/KN95 masks. Double masking can also be effective.
• Neck gaiters, single layer masks, masks with valves are not sufficient and will not be allowed.
• Masks must cover the nose and mouth at all times when worn.
• Any additional PPE, such as face shields, are welcome to be used but not required
If your child has symptoms of COVID-19
• If your child is experiencing any symptoms consistent with COVID-19 as listed above , please notify Kala staff immediately via phone or e-mail, and refrain from entering Kala facilities.
• Participants and their families are encouraged to get tested as soon as possible if they suspect possible symptoms of COVID-19.
• If your child tests positive for COVID-19, please notify Kala staff immediately.
• If a participant is experiencing any symptoms, they will be unable to participate in-person for the rest of the week/program. Families will receive credit to be applied at another time for the classes missed.
With the exception of water bottles, snacks, and other essentials such as phones and keys, students will be asked to bring as little personal belongings as possible. There will be designated areas/storage bins for each student to store their belongings during the program.
Participant Drop Off and Pick Up
Sign in sheet
• There will be a staggered arrival system for students and families to avoid crowding
• At the front entrance, there will be a sanitization station with a sign in/sign out sheet for students. Parents must sign the sheet at drop off and at pick up time. With signed permission (waiver found in registration) from a parent or guardian, older students/teens may sign themselves in and out.
• For students taking BUSD transportation, Kala staff will pick sign students in after pickup at the arranged location/times, and sign students in.
• There will be a designated container of clean, sanitized pens for signing in. Please put your pen in the “Used” cup after each use. All pens will be sanitized by staff.
Participants will be asked to sanitize their hands upon arrival. Hand sanitizer will be available at the front sanitization station, as well as throughout the facilities.
While we ask that students and families take temperatures prior to arrival, staff may also use a temperature reader to take temperatures at the entrance
General COVID-19 Safety Protocols
Our top priority is to ensure a safe, fun, educational, and memorable summer experience for all participants.
Max class size per camp
Small group sizes of no more than 12-14 participants in a room, socially distanced, will allow for individualized/one-on-one guidance and support, as well as safety.
• Participants are required to maintain social distance (3 feet or more) at all times during indoor and outdoor instruction. Teaching artists and assistants are responsible for enforcing social distance rules.
• There may be cases in which a staff member may approach participants for one-on-one assistance or guidance during class, though social distance will be maintained as much as possible
• Participants and Staff are required to wear appropriate masks as defined by the CDC (see “PPE” section under “Requirements For In-Person Camp”)
• Masks must cover both nose and mouth at all times when worn
• Masks may be taken off during designated fresh air/water breaks and lunch breaks, but students will be encouraged to put their masks back on when not eating or drinking
Fresh air/water breaks for students
• There will be timed fresh air breaks for all students during indoor instruction and activities. Students will be led out in shifts by teaching artists or assistants to the San Pablo lawn for a few minutes. Students can drink from their personal water bottles during this time.
• If a student needs to drink water at any given time outside of designated breaks, they will be directed outside or accompanied outside by an assistant
Restroom breaks for students
• Restrooms can be accessed during designated breaks.
• If participants need to use the restroom at any given time, they should notify teaching artists or assistants on site.
• Masks must stay on at all times, including inside the restroom.
• Participants will be asked to wash their hands after restroom use.
Hygiene, Sanitization, Air Circulation
• Participants will be asked to sanitize or wash their hands throughout the day.
• Staff, Teaching Artists, and volunteers are required to wash their hands throughout the day.
• Kala will provide hand-sanitizer for adults and children to use when they enter the building, and in the classrooms.
• The rooms, restrooms, and other high touch spaces will be disinfected by staff each day.
• There will be open windows, fans, and air purifiers that aid in ventilation of all classroom and program spaces.
Snack Break Protocol
Snacks will take place outside on the front lawn, the outdoor table area out back, or indoors if the weather is temperamental (6ft apart).
Participants are not allowed to share their water bottles, beverages, or snacks that they brought from home with other students.
Social distancing of 6 feet or more will be maintained during lunch breaks. Teaching artists and assistants are responsible for enforcing social distance rules during breaks.
Masks may be taken off during breaks to eat and drink. Students are encouraged to put their masks back on whenever they are not eating or drinking.
Designated sets of supplies and tools
Participants will be provided with their own art supplies and tools to use during the program; these are returned to Kala at the end of the program. Supplies and tools will be stored in designated areas for each student.
Artist storage area
• Participants will be given their own spaces/bins to store their supplies, tools, and projects for the duration of the program.
• Participants will be asked to store their essential personal belongings in these designated spaces/bins during the day
Supplies from home
Participants will be provided with everything they need for the duration of the program. They should not bring any supplies, tools, or unnecessary personal items to camp.
If a student refuses to comply by safety protocols
Immediate dismissal and families notified
• If a participant refuses to comply with safety protocol, such as wearing or keeping on a mask properly and following instructions from the teaching artists, parents/families of the student will be notified by phone and asked to pick the student up for an immediate early dismissal.
• Participants will be allowed to return to the program if they agree to follow protocol the next day.
Impact on refunds due to early dismissal
• If a participant repeatedly refuses to comply with safety protocol on multiple occasions/days, parents/families of the student will be notified by phone and asked to pick their child up for an immediate early dismissal and to refrain from attending the rest of the camp week. In this situation, families will receive partial credit to be applied at another time for Kala classes. Please refer to “After School Program Kala Parent and Participant Agreement” in the online registration.